Comparison of capabilities between K2 Management Console and K2 Management Site
KB001769
PRODUCTK2 blackpearl 4.7
K2 smartforms 4.7
BASED ONK2 blackpearl 4.7
LEGACY/ARCHIVED CONTENT
This article has been archived, and/or refers to legacy products, components or features. The content in this article is offered "as is" and will no longer be updated. Archived content is provided for reference purposes only. This content does not infer that the product, component or feature is supported, or that the product, component or feature will continue to function as described herein.
The table below includes but is not limited to a list of the differences between features in K2 Workspace Management Console and K2 Management Site.
| Feature | K2 Workspace Management Console | K2 Management Site |
|---|---|---|
| Category Browser | New | |
| Features | New | |
| Authentication | New (The OAuth and Claims management forms were previously available in the K2 Designer) | |
| Service Types | New | |
| Service Instances | New | |
| Workflow Scheduling | New | |
| Servers | New | |
| Environment Library Plugin Types |  | Deprecated |
| Environment Library Field Types | | Deprecated |
| Environment Library Templates | | Deprecated |
| Report Designer | | Deprecated |
| Notification Event Designer | | Deprecated |
| Custom Event Designer | | Deprecated |
| Workspace Permissions | | Deprecated |
| SmartBox Security | | Feature Parity |
| Process Rights | | Feature Parity and Process Administration Support |
| Workflow Server > Users > Action Rights | | Currently not available |
| Workflow Server > Archiving | | Not available through the Management Site; see KB article KB002184: Archiving data in K2 Five |
| Workflow Server > Users > Process Rights | | Moved to process level |
| Workflow Server > Users > Working Hours Access | | Moved to Workflow Server > Working Hours |
| Workflow Server > Users > Out of Office | | Moved to User Management > Out of Office |
| Roles | | Moved to User Management > Roles |
| User Managers | | Moved to User Management |
| Workflow Server > Server Rights | | |
| Workflow Server > Processes | | |
| Workflow Server > Error Profiles | | Added error profiles to process details forms |
| Workflow Server > String Table | | |
| Workflow Server > Working Hours | | |
| SmartBox > Security | | |
| Roles | | |
Previously you were required to have a minimum of Export (deploy) rights to see a workflow in K2 Management Console and required workflow server Admin permissions to manage it. Enhancements have been made to workflow management to support Process Administrator security in K2 4.7 and later. Process administrator permissions were added to allow you to use K2 Management to manage one or more processes but not the entire server. The behavior of the API methods that return lists were also changed so that the API returns the data you have rights to. If you don’t have any permissions, an empty list is returned instead of an exception.
The following changes apply to the Workflow Management API:
| Feature | Pre-K2 4.7 | K2 4.7 | |
|---|---|---|---|
| Processes | |||
| Access processes | (Server) Admin rights are required to access processes | Admin rights are required to view processes in the Processes node for all processes. Process Admin rights are required to view processes in the Processes node on processes (if you do not have server admin rights) | |
| Delete processes | At least Export rights are required to delete processes | Admin rights are required to delete all processes. Process Admin rights are required to delete processes (if you do not have server admin rights) | |
| Download processes | At least Export rights are required to download processes | Admin and Export rights are required to download all processes. Process Admin rights are required to download processes (if you do not have server admin rights) | |
| Default versions | At least Export rights are required to access default versions | Admin and Export rights are required to set default versions on all processes. Process Admin rights are required to set default versions on processes (if you do not have server admin rights) | |
| Process instances | Admin rights are required to access process instances | Admin or Process Admin rights are required to view the process instances | |
| Process permissions | Admin rights are required to manage process permissions | Admin rights are required to manage permissions on all processes. Process Admin rights are required to manage permissions on processes (if you do not have server admin rights) | |
| Errors | |||
| Error profiles | Admin rights are required to access, view, create, update or delete error profiles | Admin rights are required to access, view, create, update or delete error profiles. Process Admin rights are required to manage profiles on processes (if you do not have server admin rights) | |
| Error logs | At least Export rights are required to access error logs | Admin rights are required to access error logs. Process Admin rights are required to manage logs on processes (if you do not have server admin rights) | |
| Retry errors | Export rights are required to retry errors | Admin rights are required to repair errors. Process Admin rights are required to manage errors on processes (if you do not have server admin rights) | |
| Roles | |||
| Roles | Admin rights are required to view, create and update roles | Admin rights are required to view, create and update roles | |
| Run As | |||
| Configure Run As | At least Export rights are required to access Run As | At least Export or Process Admin rights are required to access Run As | |
| Managed Worklist | |||
| Managed Worklist | Admin rights are required to access managed worklist | Admin rights are required to access managed worklist. Process Admin rights are required to manage managed worklist (if you do not have server admin rights) | |
