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Best way to manage one conditional in several workflows

Question asked by sonyab on Jul 5, 2017
Latest reply on Jul 6, 2017 by fhunth

Hi all,

 

I hope this is the correct forum for asking this. 

 

We're using Nintex Workflow on SharePoint 2010.

 

I have a director who wants to be notified every time one of her managers approves a workflow. For example, Kelly is the director and Gerald (her subordinate) is a manager. If one of Gerald's employees (Trisha) submits a form for Gerald's approval as her manager, Kelly wants to be notified. She doesn't need to approve it, she just wants to be notified.

 

We have over 25 forms that the entire organization uses, so adding Kelly to the manager approval configuration is not an option, because she doesn't need to be notified if someone else in another department submits the form.

 

I could manually add a conditional to each workflow that checks to see if the manger is one of hers, but that's labor intensive and would be a pain to manage when personnel change.

 

Is there a way to create a workflow with the conditional by itself, then call that workflow from within another workflow? I tried using the "Start a workflow" action, but it only give me the option to choose the current workflow. It didn't list any of the other 25+ workflows.

 

Ideally, I'd like to have one conditional (or script or whatever) to manage in the event personnel change, then be able to call that in all the workflows.

 

Suggestions?


Thanks in advance,

 

Sonya

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