I have a serial task process where I am trying to add the approvers comments to each task? Is that possible? If yes, how do you do it?
Hi Michael Billings. I would do it this way:
Does it make sense to you? Is this what you expected to achieve? Or do you only want to allow approvers to add their comments to the task? If so, then this is OOTB Approvers can leave their comments in the task, you can as well create an additional column on the tasks list and then query it.
Be aware, that when you want to get the full list of all tasks created for your approval process, you just need to query the tasks list comparing "Instance ID" from the tasks with "Instance ID". Then you will receive a collection which you can easily process.
In my task process I assign that to a sharepoint group and have it be serial. Lets say I have 5 people in the group. I would like #2 to see #1 comments. Then I would like #3 to see #1 and #2 comments and so forth. Ideally they would see all this in the task (Comments – Initial – date). Should I still follow your logic below and I appreciate your help and I am new to Nintex can you dumb down your steps even more?
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Michael would you consider keeping approvers not in a SP Group but for example on the SP list? Or directly as a collection in Nintex?
The question is related to the fact, that when a "Start a task process" action has the "Wait for task completion" option unchecked it generates tasks for each approver at once even when set to "Serial". However when having approvers listed as a semicolon delimited value or as a collection, a loop can be created assigning a single task for each approver from the list and waiting for that task to be approved or disapproved, then creating a next task for a next approver updating it with a approval timeline.
Oh, one more thing - solution I wrote above will work, however all tasks will be generated at once, so the approvers will be able to approve in any order.
Please consider also, that maybe storing the approval timeline in the task is not the best option - I suggest storing it in a field of the item being approved or just being send in e-mails with requests for approvals.
1.You should create a repeat section control in the task form, and add a multiple line control into the repeat section control to record the comment. Make the repeat section control connects to a multiple line column (Comment History )of your sharepoint item.
2. You could find the Comment History column is the XML data format. Every comment in the XML body stands an item, so every time you add the comment in the task form, you should add the new comment item into the XML body and then update the Comment history column with the newest XML.
3. Then your #2 will see the #1's comment.
Michael Billings have you found a way to solve the problem you described? Do you find any from my answers as correct so that you could mark one as correct? Maybe you found a better solution you could share with us?
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