AnsweredAssumed Answered

Ability to cancel a workflow

Question asked by sharepointsean on Dec 21, 2016
Latest reply on Feb 14, 2018 by kjhawkins

Hello Community,

I have an interesting request from the end user base.

On my SharePoint 2013 on premise install that has Nintex Workflow 2013, we have created a PO system.

Here is the question being asked from the end user:


"As an end user I have created a PO. The situation of the PO has changed and I need to cancel the PO, how do I cancel the PO?"


My question is, how do I give the end user the ability to cancel the PO that they have create and submitted and now has a workflow running against it?

As far as I understand the end user would have to cancel the running workflow in the following method:

1. The end user would have to go to the list that displays the workflow column and click on the link for the workflow that is listed as In Progress, see below:

2. Once the end user finds the In Progress link and clicks it, then they have to find the "End this workflow" link in order to click it and stop the workflow, as see below:

3. Once the end user has ended the workflow they now have to go and delete the PO that they have created from the list.

WOW! This is a lot of steps for an end user to remember and go through in order to cancel an item they have created!

So, I have some questions and thoughts about how to deal with this scenario.

1. I would like to know if anyone has had to deal with a scenario like this before and how did they deal with it (if you could provide some examples that would be awesome).

2. Could I place a button on the page and attach a Nintex workflow behind the scenes to this button called "Cancel PO"? Once the end user clicks on this "Cancel PO" button it either calls or kicks off a Nintex workflow.

3. How could I create a custom button to add to the ribbon bar in SharePoint and have the user kick off a workflow to cancel the workflow and remove the item from the custom list?

4. Does Nintex have the features and the ability to deal with this scenario?


I look forward to hear from the community members on this scenario.

Thank you