I am getting an error when trying to preview my Nintex 2013 Form about Minor version limit exceeded. How can I delete old versions of my form?
Just to give an update. After going through the steps below, I deleted the library. I reset my version numbers, and I could immediately start previewing again. Thanks to @Cameron McConnell from Nintex Customer Service!
This is what I received from Cameron:
There is a hidden"NintexForms" document library that exists on each team-site and thisbehaviour indicates that it could be corrupted. This folder containssaved forms, previews and enables reverting to earlier versions of a Formdesign. NOTE: The current published version is not stored in this folder.
The first thing to try would benavigating to the library to see if all the required columns are there. Ifthey're not, you could try creating them manually. There are 3 NintexForms-specific columns required and 4 SharePoint columns.
"Title": Single line oftext (SharePoint default)
"FormListId": Single lineof text (required by Nintex Forms)
"FormContentTypeId":Single line of text (required by Nintex Forms)
"FormId": Single line oftext (required by Nintex Forms)
"Created By": Person orGroup (SharePoint default)
"Modified By": Person orGroup (SharePoint default)
"Checked Out To": Personor Group (SharePoint default)
Versioning needs to be enabled withthe option "Create major and minor (draft) versions"; Draft ItemSecurity should be set to "Any user who can read items " and"Require Check out" set to "No".
If that doesn't work, delete thelibrary. When any published Form in the site collection is next opened,the library will be recreated. This process means you will lose previousversions of Forms designs and saved Forms that have not been published. However the published version of the Form is stored elsewhere and willnot be lost.
If that doesn't work then there is a problem beingcaused by something else
It is not likely that you have reached a limit (I have edited and saved some forms many many times and never seen this error)... the error might be the sign of another issue such as incorrect permissions?
Are you working using the same user account as you used to create and edit other forms?
In this scenario, you may need to dig a little bit deeper into the structure of SharePoint to access the raw version data. Since doing so could allow one to corrupt data, I would recommend opening a ticket with the Nintex Support Team via the link below:
How can I got to this library. Where is it located.
The alternative solution is to find the file that has "nf_<>.preview" on "NintexForms" document library,
that has a Modified value close to the last successful preview.
Go to the Version History of the file (you will notice minor version 0.511, apparently this is the limit)
delete all minor version, and then publish the file.
I usually do not post in forums but felt compelled to share in case others are searching for the solution.
I found all of the old versions and previews here: http://<site>/NintexForms/Forms/AllItems.aspx
I went to that location, removed all of the "preview" items, then was able to publish and preview my form.
I was receiving the same message. I looked at my versions and went to older one to delete it (not the published one) all them deleted. Please tell me there is a way to get my latest published version.
Today I got the same message. But could not locate the associated .preview file. So in stead I exported the Nintex Form, deleted it, created it anew and imported the form template. Ok, my version number is now back at 1.0, but as this is on a dev/test server I don't mind.
Retrieving data ...