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jrahaoui
Nintex Newbie

Workflow multiple approvers based on list item

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Dear all, 

I am trying to configure a workflow in which multiple approvers are assigned. I developed a form in which multiple questions are mandatory. I included one drop-down question, indicating which area of a sharepoint the initiator would like to access. The initiator has 4 choices.

Now I would like to connect an approver to each of these options.
So for example choice A --> Approver A, Choice B --> Approver B, Choice C --> Approver C, and Choice D --> Approver D. 

Now I do not now if I have to build in a run-if statement or a condition statement, that runs if a certain value is inserted.

My current setup does not work, please have a look:
Capture.PNG
Thanks in advance!

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bimi82
Nintex Newbie

Re: Workflow multiple approvers based on list item

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Hi

 

My advise would be to use the RUN IF function instead of Conditinal Statement because it will then go other route if the condition is not met; in which case you added a STOP function every time.

 

Whereas the RUN IF function is run only if it's true Smiley Happy
So, you would have 4 x Run If functions

 

Run-If.jpg

Of course within the Run If function you can also add other values to validate against.

 

With the Conditional, then it would be like this:

 

Conditional.jpg

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cassymfreeman
Nintex Newbie

Re: Workflow multiple approvers based on list item

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I would have only one approval task and use a variable for the assignee.  You can set the variable assignee to be the approver for the selected option?

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bimi82
Nintex Newbie

Re: Workflow multiple approvers based on list item

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@cassymfreeman                    

 

hmmmmm I like to know how this can be done Smiley Happy

May need this in the future ....

 

please do show a demo. if possible.

 

 

Cheers

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jrahaoui
Nintex Newbie

Re: Workflow multiple approvers based on list item

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Thanks for your reply. 

I have managed to build in a run-if function instead of the conditional function. However, now it sends all the approvers an approval task, instead of sending the taks only if a certain value is satisfied. Do you happen to know why this happens?

 

Cheers

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bimi82
Nintex Newbie

Re: Workflow multiple approvers based on list item

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Can you demonstrate what you have used in the RUN IF, what are the conditions?
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jrahaoui
Nintex Newbie

Re: Workflow multiple approvers based on list item

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Sorry for the delay!
So S/4HANA Cloud is on of the dropdown options in a form I created. So this should be allocated to Approver A. 
Capture.PNG

This is how the workflow looks at the moment:

Capture2.PNG

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bimi82
Nintex Newbie

Re: Workflow multiple approvers based on list item

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Hi

Make sure the Approval Process is included within the Run If function, not outside!
Also, I can see there is a yellow explanation mark which means there is no condition defined or not properly set.
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cassymfreeman
Nintex Newbie

Re: Workflow multiple approvers based on list item

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Have a separate list of approvers linked to each choice:

09-05-2019 20-51-03.png

 

On your main list, have a choice column that matches the options in the above table.

In the workflow, query the list WFApprovers where Title = Choice selected on main list.  Choose to return the Approver storing it in a variable of type Person or Group.

Use the variable to assign the flexi task to:

09-05-2019 20-52-49.png

09-05-2019 20-53-20.png

 

09-05-2019 20-54-09.png

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jrahaoui
Nintex Newbie

Re: Workflow multiple approvers based on list item

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I would like to thank you both for reaching out!

Great help!

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