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ispike
Nintex Newbie

Stop extra wording on Data Collection Form

Hello,

I would like to know how to stop all the extra wording that is stored on my data collection sheet after a user signs up for a class. 

At one point, the form was clean and only listed users that had signed up for training.  See the attachments titled Original Data Collection Form

Now, there are a lot of extra wording that mostly deals with the workflow.  How can I turn that feature off. (See the attachment titled Other Data Entry Form)

Thanks

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6 Replies
murphybp2
Nintex Newbie

Re: Stop extra wording on Data Collection Form

Inger, it looks like the field with the extra text is the Approver's comments field.  Is that correct?  I'm assuming that the field is getting populated as part of the workflow.  Are you able to see where in the workflow that field is getting updated?  That would be the first place you'd need to look to see why this is happening.  A screen shot of the workflow and the action updating this field would help the community to be able to respond.

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ispike
Nintex Newbie

Re: Stop extra wording on Data Collection Form

Brendan,

You are correct.  I  do have a workflow.I hope this helps

AtAssign Flexi TaskWorkflowtached are a few screen shots

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praios81
Nintex Newbie

Re: Stop extra wording on Data Collection Form

Good morning Inger,

seems you're showing all the approver comments. As you use LazyApproval that basically shows you the whole email that the user sent when approving the task.

I see two quick steps here

  • hide the column workflow status from your list to shrink the view. You already have an approve/reject status column which should be fine
  • If needed add a custom workflow status column where you define the workflow status that you want to show

Kind regards,

Enrico

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murphybp2
Nintex Newbie

Re: Stop extra wording on Data Collection Form

I think ‌ nailed it.  Having never been privy enough myself to be  in a place where Lazy approvals were utilized, I did not know this would happen.  Another thought, if you really want to have the approver comments displayed on the list without all the extra Jargon, would be to see if you could format the approval comments from the Lazy approval and store them in another field that you display.  It looks like the approver comments are the very first line, and you could probably use a RegEx to extract those and save those to another field for display.  

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ispike
Nintex Newbie

Re: Stop extra wording on Data Collection Form

Thanks for all the great responses and suggestions.

Which button controls whether or not you can see the approver comments?

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praios81
Nintex Newbie

Re: Stop extra wording on Data Collection Form

You could edit the view of your SharePoint list and hide the column workflow status.

Would that help?

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