How to manage permission for each item in form library?

  • 31 July 2012
  • 2 replies
  • 28 views
D
Badge +4

Hi There,


I have an InfoPath form working with K2 workflow (K2 blackpearl 4.5).


This is a HR related form. It only  allows restricted people to open it, namely, the person who creates form, the person's manager, and HR users.


Currently, I can popluate the form to Form Library, but everyone who has the read permission of the library can see and open the form.


I can have it done using functions in Microsoft.SharePoint.dll if using SharePoint Designer workflow.


But dont' have know how to do it by K2.


Thanks,


David


 


 

2 replies

T
Badge +4

Hi David,


After you upload the form to SharePoint, use a "SharePoint User Management" event (within your K2 process). 


- On the first screen, expand "Manage Permissions"


- Select "SharePoint List Item"


- Identify the specific document you want to change


- Adjust permissions.


HTH,


Tyler

D
Badge +4

Hi Tyler,


 


I does not work as expected in my test.


 


In my test, K2 process loaded file to library using account "K2 Workflow System - Development" which has full control of the library. the item name is called K2test.xml.


 


I follow your instruction, added an SharePoint User Management event called "SetPermissions". I choose the right sharepoint site url, and library. In "List or library item" field, I put K2test.xml.


 


In "Manage uers or group" screen, I browsed users and selected myself. Then selected "Contribute" in next screen. In "ShasrePoint permission inheritance" screen, I left it as default.


 


When K2 process run, "SetPermissions" event executed without error. But the permission of K2text.xml did not change.


 


Did I miss something?


 


 


 


Thanks,


 


David

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