Showing results for 
Search instead for 
Did you mean: 
Not applicable

Can "Update Item" change the version number of a document? If not, is there something that can?

End Result:

- I want a workflow that overwrites a previous version of a document held in a different library with the document the workflow is running on currently.

- I want to choose what kind of version update the document needs (Major, Minor, No Change)

- I need the document on the new library to act accordingly to the choice above.


Currently I can update a document on another list, and update for a Major version using the "Check out" and "Check in" boxes. When I select "No Change" and check the item in and out again with the "No Change" option selected, the document seems to be "modified" and counts the check in as a minor update. I tried to use "Update Item" to change the version number back to what it was originally, but there is no option to change the version number. By using "Copy to Sharepoint" to update the document, this also updates the version number automatically. Is there a way to either rectify the version number after the update or update the document without changing the version number?


Thank you to anyone who replies!

Labels: (2)
0 Kudos
1 Reply
Not applicable

Re: Can "Update Item" change the version number of a document? If not, is there something that can?

This is not really a workflow question it's a SharePoint question. In SharePoint if you have versioning enabled in a list/library the versioning as I see it is honest so an update to an item or it's properties will always result in a change to the version number.


If you want another version number for example a number that does not match how many times the item has been edited and maybe represents a number that you or the team want to update based on other logic (not the actual number of edits) then you might be best to create another column in the list and use the workflow to update the number in that column to be whatever value you want. I have list where I do something similar with the real version number hidden being a hidden column (not in the default view) and my homemade "document version"

column displaying the number of times I have announced to my team that the file has changed.

0 Kudos