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irisp
Nintex Newbie

Approve Foreign Workflow Task

I am looking for a possibility to grant the permission to approve a task that is not assigned to the current user.

In other words:

Users that are members should be able to approve/reject a workflow task even if this task is not assigned to them.

How can I manage to do this?

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10 Replies
renai_bell
Nintex Newbie

Re: Approve Foreign Workflow Task

Can you clarify which Nintex Workflow platform you are using?

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irisp
Nintex Newbie

Re: Approve Foreign Workflow Task

I am using Nintex on Microsoft SharePoint 2013. Sry, that I didn't mention that before.

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Not applicable

Re: Approve Foreign Workflow Task

Hi, ‌! I'll move this question to ‌, where I believe we'll get some better traction on an answer for you. That's where our on-prem questions will be seen by people who use that product.

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Automation Master
Automation Master

Re: Approve Foreign Workflow Task

how do you assign the task? to the specific user or to a group?

if assigned to a group, all group members should be able to respond.

if assigned to specific user, you can not grant permissions to respond, you have to delegate the task to other person/group.

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irisp
Nintex Newbie

Re: Approve Foreign Workflow Task

Hi!

I assigned the task to one specific user who is responsible for the task. But if this user is not available or only available per phone it should be possible to "manually" approve the task be the owners of the process.

The delegation is again only possible by the user to whome the task is assigned to, right?

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Automation Master
Automation Master

Re: Approve Foreign Workflow Task

there are several possibilities how to escalate task.

if you want to do it manually, site admin can delegate any existing task.

there are as well automated ways how to delegate task, eg:

- user can set up in his profile to delegate all the task if he is out of office

- you can configure an escalation in task action in workflow that delegates the task

- there is dedicated 'delegate task' action

- you make web service call to delegate a task

not sure which way might suit you the most.

see also Cassy Freeman‌'s summary on all the possible delegations  

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irisp
Nintex Newbie

Re: Approve Foreign Workflow Task

I am Site Owner and cannot find the option to delegate the task.

Furthermore I don't understand why i can approve tasks that are created within a SharePoint 2013 workflow (with SharePoint Designer) but not those who are created within Nintex.

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Automation Master
Automation Master

Re: Approve Foreign Workflow Task

you have to delegate the task from task form.

so navigate to the task form either directly from workflow task list or through item/workflow.

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irisp
Nintex Newbie

Re: Approve Foreign Workflow Task

Sry, for asking again, but I cannot find the option to delegate the Task in the Task form of the Task.

"Allow Delegation" is ticked in the workflow Task where the task is created. But if I open the Task from the task list, I cannot find the delegation option. It's neither in the menu, nor somewhere at the form.

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