Condition based on manager action

‌, welcome to the community.  I'm having a hard time following your description of the scenario.  Could you provide a little bit more detail around your process.  Are these status assignments values in a list, or is this a modified Flexi-task?  Could you provide a screenshot of your workflow?  Thanks. 

I killed Brandan.  Only BrEndan remains.   Ok, If I'm understanding your correctly, you have a list that has a choice field called "Status" that has the following options (Submit, Fully Approve, Partially Approve, Not Approve).  Something kicks off your approval workflow that sends a task to multiple managers to approve.  (I'm assuming you have the multiple managers entered within the Flexi Task) Based on the responses of those managers, you want to update your status field on the list.  

It sounds like from your statement,

What I need to test for is partially approve.  If 3 managers get this request and only 1 or more but not all has approved it.  Then  status is partially approved.  Once all managers approve then I want the status to read fully approved.

that you are intending to update the status of your item as approvals are responded to.  Is that correct?  If so, that would be a bit complicated.  If all your managers are assigned in the same Flex Task, the workflow will not continue until all responses are received.  You would have to have another process that would query your task list on some sort of interval, evaluate the approval tasks status, and then update the status field on your item accordingly.  

Another option would be to have a sequential approval process.  So you would have a Flexi Task assigned to the first manager.  After they respond, you could update the status of your item based on that response, and then go to the next Flexi Task.  If someone responses "Reject", then you could update the status as "Not Approve" and you wouldn't need the further tasks.   Below is an example.  See if that meets your needs. 

I just gave an example of how it would work. It depends on when you are wanting to update your status on the item.  Are you trying to do it while the approval process is in progress, or after all the approval tasks have been responded to?

If that is the case, then that is why I suggested the sequential Flexi Task option.  If you use only one Flexi Task and put all your approvers in that action, the workflow doesn't advance until an outcome is reached for that action.  Which given your criteria, you'd need to wait until everyone responds.  The only way in that scenario to accomplish what you want would be to have a 2nd workflow that queries your task list periodically, looks at the status of all the approval tasks, then updates your item status accordingly.  In the sequential task option, you would need as many tasks as you have approvers.  After each person responds, you could then update your item status, then move on to assigning the next task.  

Yes, if you are wanting to set the status of your item as each manager responds, you'd need a separate Flexi Task for each person, and after they respond evaluate the response and update the item status accordingly.  In the example I assumed that if one person rejected it, there would be no need to send the other approvals, which is why I had the "End Workflow" action on the Reject path.  But definitely run some tests and play with some different scenarios so you can get and understanding of how it works.  You can always assign the Flexi Tasks to yourself for test purposes just to get an understanding of how responses are handled and what you can do with them. 

You can use a parallel action, however be aware that the workflow will not continue until all paths have been completed.  So let's say the first person responds "rejected".  You'd need to still wait for all the other people to respond.  And you'd still need some logic to evaluate how to update the item status value.  So if you're requirement is that each person has to get the task at the same time, then you should stick with putting each person in a single flexi-task.  Then build a workflow on your task list that fires each time a task is updated.  That workflow would do the evaluation of the task responses to determine what status to update your item with.

The Set Condition action functions like an If statement.  If you're going with the suggestion to use the single Flexi Task, then you'd need a separate workflow on the task list to do the evaluation of the tasks and update the item status.  

Since you are new to Nintex, it would be a good idea to get familiar with the various actions that exist and what each one does.  The Nintex Help file will have information on each action, what it does, and how to use it.  You should have a help file installed in your environment, so when you are building the workflow if you click the "Help" button it will open the help file.  If you don't then you can access help files here. Documentation.  

The current item is the item your workflow is running on.  Since this is a workflow running on a list, it will be running on a specific item in that list.  That would be the current item.  If you look in the Where section, you'll see the first drop down will show you a list of all the columns for that list.  So you can set a condition based on any column in the list, and when the workflow runs, it would evaluate the value for that column for the current item the workflow would be running on. 

What do you mean when you say you created an active directory?  Do you mean you created a group in active directory and then added the 6 people to that group?  If you did that, you need to make sure the group is security enabled, otherwise it won't show up in SharePoint.  Assuming that it is, you could then just add the group to the Assignee field on the Flexi Task.  You would then want to click the box for "Create individual task for all group members."