We are using Nintex Online for Office 365.
I was hoping that someone could point me in the right direction on the best way to restrict access to the items in the task list. There will be sensitive data in some of the tasks so I would like only a subset of users to be able to see some of these tasks. I am aware of the limitations, but I was hoping that someone would have a workaround to apply item level permissions on tasks.
Hi @louise_rh ,
You could create a workflow on the Workflow Task list that runs on item creation. In this workflow you could use the Update Item Permissions action(https://help.nintex.com/en-US/office365/Designer/Actions/O365UpdateItemPermissions.htm) to set the permissions of the task item. Let me know if you have any questions.
@louise_rh Looks like I was incorrect on this one, mine wasn't working as expected. This is due to a limitation of workflows not being able to trigger other workflows on item creation in SharePoint on o365(https://community.nintex.com/t5/Nintex-for-Office-365/Workflow-not-Starting-on-ItemCreated/td-p/7228...). An option that does work is adding the update item permission in a parallel block, you will just need to add a small pause and make sure the task has a unique value you can filter by.