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jason_blackowia
Nintex Newbie

I want to keep the records of each approval workflow that is run on an item.

I have a process where i want to keep the records of each approval workflow that is run on an item.  So, if a document has been through 3 approvals i want a user to be able to see the path for all three approvals.  I'm looking for any ideas on how people think would be the best way to add those links and make that available.  Right now i am writing the status url but it is overwriting the last run each time.  

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2 Replies
rickbakker
Nintex Newbie

Re: I want to keep the records of each approval workflow that is run on an item.

Hi Jason Blackowiak‌,

There are 2 options imo:

  1. Create an extra field of type 'Multiple Lines of Text' in which you add info. Configure it with: Append Changes to Existing Text.
  2. Create a separate list for it in which you add info.

Do NOT trust on the task list. Completed tasks get removed after 60 days.

Cheers,

Rick

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Nintex Employee
Nintex Employee

Re: I want to keep the records of each approval workflow that is run on an item.

Along the same lines of what Rick Bakker‌ mentioned, couldn't you simply use a Build a string action and keep adding the new URL to the field? As long as it is a multi line text, you should be good to go. You wouldn't need to worry about overwriting the field as you would be appending the new data to the current. So like this:

{WorkflowVariable:varMultiText} 

{WorkflowVariable:varNewURL} 

Store as: {WorkflowVariable:varMultiText} 

Hope this helps!

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