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More than one value on person or group field

6 years ago
12 July 2017
5 replies
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igor_mendes
10 replies

Hi everyone,

I'm still new to Nintex and learning a lot. Recently, I came across a case in which I need to assign a task to some users. This users will be defined through a Nintex form. So my idea was to create a Person or Gorup field on my SharePoint list, and allow it to have multiple values. That worked fine, and when I add this field on Nintex form, I can really add more than 1 person. The problem is how to get this information at the Workflow. Like, how can I send the e-mail to everyone? The workflow keeps getting suspended, and I don't know how to proceed. I hope this image helps you undertand what I'm trying to do!

This is a Person or Group on a Nintex Form. How can I get the users on the workflow, for sending e-mails or things like that?

Thank you everyone!

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Best answer by igor_mendes 18 July 2017, 02:57

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5 replies

Userlevel 6

+16

You can link your person control to a list Column ( Person type ) and then use it on a Nintex Workflow action

The control is already linked to a Person or Group field. The problem is that I can't assign a Task Process to this column, because it has more than 1 element. :/

I'm trying to do the same thing you are. If I figure anything out, I'll let you know.

igor_mendes
Author
10 replies
6 years ago
18 July 2017
Answer

Hi Roshan, I figured it out! This steps fixed my problem:

1-Go to your list settings, select the "Person or Group" column you wish to use, and change the option "Allow multiple selections" to "Yes", like this:

This should allow you to have multiple values in your Nintex Form.

2-Now on the workflow, if you wish to send an e-mail to everyone, just select the "List lookup -> Current Item -> {column with the persons}". That should work.

If you wish to assign a task to everyone, use the action "Start Task Process", and NOT the regular "Assign a task". Again, on the participants field, select the "List lookup -> Current Item -> {column with the persons}". Now also look at the "Assignee Options menu, inside the action windows. There you can define if you wish to assign this task to everyone at the same time, or at a more serial way, in which the next person will only be assigned to the task, once the previous completed it.