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Can we restrict access to Workspace, just like to Management and Designer?

  • 4 March 2020
  • 4 replies
  • 59 views

Hello,

 

Is there any option to restrict access to Workspace in K2 Five? I found the option for blocking certains users from accessing Designer (Management is blocked for everone by default), but can we change permissions just for Workspace?

I didn't find any satisfying answer to this question.

 

Przemek

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Best answer by Sunrise 4 March 2020, 16:22

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4 replies

Good day PrzemekGGS


 


To limit access to Workspace you may add "Deny" rights in "Security". In Management expand Categories -> System -> and click on “Workspace”. The default is for the Everyone role to have access to Workspace, as this is where users mostly interact with K2 through task notifications. If you want to block access for a user, you can set Execute to "Deny". When that user opens Workspace, they will get this error: "Form 'com.K2.System.Workspace.Form.Workspace' could not be found. Ensure that the Form exists, that it is checked in, and that you are authorized to run the Form."


 


K2 Workspace Permissions: https://help.k2.com/onlinehelp/K2Five/UserGuide/5.3/default.htm#K2-Workspace/K2-Workspace-Permissions.htm%3FTocPath%3DUse%7C_____4,


Administer: https://help.k2.com/onlinehelp/k2five/userguide/5.3/default.htm#Administer/Administer.htm%3FTocPath%3DAdminister%7C_____0,


Workspace Security and Permissions: https://help.k2.com/onlinehelp/k2blackpearl/userguide/4.7/default.htm#6.Administer/Workspace_Legacy/Rights_and_Permissions.htm,


Permissions: https://help.k2.com/onlinehelp/k2blackpearl/userguide/4.7/default.htm#4.Use/K2Workspace_Legacy_/WS_Permissions.htm.


 


Best,


Sunrise

Userlevel 6
Badge +16

Hi PrzemekGGS,


 


I would highly suggest documenting the permissions if you decide to restrict Workspace permission via limiting access to the K2 system SmartObjects. Reason is, you might want to reset/put the permission back when it times for K2 upgrade, the Setup Manager will need access to update/access/execute the K2 system SmartObjects as part of the upgrade.


 


Please vote for the following idea to increase the likelihood of implementing this feature in a future update of K2.


https://ideas.k2.com/ideas/APIT-I-411


 

Thank you Sunrise for such fast answer!

 

 

Badge +7



Set Permission on Custom Workspaces 








Symptoms


How to set permission on Custom Workspaces ?




Diagnosis


Currently it is not possible to restrict access to the Custom Workspaces for the specific users.




Solution


If you are using a form link when configuring workspace,  you can restrict the access to the form using K2 Management.


 


Go to K2 Management> Categories > select the Category > select Form
You can Add /Remove Form Authorization to the users from the Security section, Please follow the documentation on Form Authorization for more information:
https://help.k2.com/onlinehelp/k2five/userguide/5.0/default.htm#K2_Management_Site/Catagories/Forms....


 


When the users who are restricted to access the form, click on the Custom Workspace link, an error message will be displayed:
"Form 'FORM NAME' could not be found. Ensure that the Form exists, that it is checked in, and that you are authorized to run the Form."


 


Please follow user guide to learn more about Custom Workspaces:
http://help.k2.com/onlinehelp/k2five/userguide/5.0/default.htm#k2_management_site/user_management/wo...





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