|Note: This document does not cover the functionality of each tab in Workspace.|
When K2 is first installed, by default, anyone can access all of the tabs in Workspace, including the Workspace Security tab. Users will still need to be granted administrative rights to modify some of the settings in management console, but they are able to view all the components within Workspace.
In Workspace, if you hover the mouse over the Security tab, you can select Workspace Permissions. In this screen, you will see a heading for Management, Reports, Events, and Security. These headings correlate to the tabs at the top of the Workspace screen.
You can restrict which elements of Workspace display when a specific user browses to their Workspace. If you want to allow only yourself and a few other administrators to access the Workspace security tab, you do so via the Workspace Security feature.
Use the following steps:
One important thing to keep in mind is that once any user is added in Workspace Permissions, only the specified users can see or access the tabs. In other words, once one or more users are added with restricted permissions, no other user can access any Workspace tabs (other than ‘Home’) without being explicitly added in Workspace Permissions.
Security is not automatically set on K2 Workspace after installation: all users who log on to Workspace can access all Workspace elements. It is a good idea to secure your K2 Environment from unauthorized access and/or changes.
Once you have installed your K2 Environment, you should specify Workspace permissions right away. This will keep other users from adding themselves and inadvertently locking everyone else out.
If none of the users listed in the Management Console branch of Workspace Permissions have Admin rights set on the Workflow Server, no one will be able to access the Management Console.