The Paper-less Office Is Alive and Well Thanks to Print to PDF

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Let's be honest, people like to print things out. You know you do!

Allow me to paint a picture... You just filled out that leave request form on your company's intranet and you simply can't resist clicking on print after you submitted it.  Why? Well proof, of course!  We want to be able to have a tangible snapshot of that form, perhaps to print out, on that fancy multi-function copier down the hall, to pin on the wall of our cubicle to help count down the days until our vacation or maybe to stick a copy as a PDF into your OneDrive for Business folder labeled Personal for posterity.

But, even though that leave request form was created with Nintex Forms, your web browser made it look like a complete mess thanks to things like background graphics and navigation/menus from SharePoint showing up and even things like certain sections running over onto subsequent pages. Not ideal.

But, it's okay... Thanks to all of those crafty software developers here at Nintex, we are introducing Print to PDF in Nintex Forms Enterprise (2010 / 2013)!

So now when I open this form in my browser...

...and I click on this button in the Ribbon...


I am prompted to Open or Save a PDF file...

... that looks like this!

Now I have a version of my form as a PDF file that I can print or store wherever I would like!

Here is a brief video of the Print to PDF functionality in action:

Highlights of this new functionality are:

  • No need to create a discreet "print view" of your forms
  • Long term storage for information collected with Nintex forms
  • Easily create a hard copy or transportable file for access in or outside of SharePoint
  • Control over the page layout (breaks and size) of your forms

So how do you add this functionality to your Nintex forms? It's easy! Just upgrade to the January 2016 release of Nintex Forms Enterprise 2010 or 2013. Then, the next time you open your form, you will have a Print to PDF button on the Ribbon. Also, if you open the Nintex Forms Designer, you will see the Print to PDF settings added to the Forms Settings dialog as pictured below:

So there you have it...  Printing a Nintex form has never been easier!

Want to read more about all of the great new stuff in Nintex Forms? Check out the release notes below:

Nintex Forms 2013 - Release Notes

Nintex Forms 2010 - Release Notes