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Minimum permissions to publish or start a workflow

Automation Master
Automation Master
17 7 9,646

As it has been asked and instead of sharing the slides of my session "Managing permissions when a workflow is executing" from Nintex InspireX 2017, I think that it's more useful to create a blog post

Minimum permissions to design a workflow (save and publish)

Site workflows (On Premises)Site workflows (Office 365)

Minimum permissions on the SharePoint site:

  • Design (Workflow Gallery not accessible ; shortcut to create a site workflow not displayed)
  • Full Control (Workflow Gallery accessible ; shortcut to create a site workflow displayed)

Minimum permissions on the SharePoint site:

  • Design
List workflows (On Premises)List workflows (Office 365)

Minimum permissions on the SharePoint site containing the list:

  • Design

Minimum permissions on the SharePoint list:

  • Edit

Minimum permissions on the SharePoint site containing the list:

  • Design

Minimum permissions on the SharePoint list:

  • Design (Nintex Workflow icon is not displayed)
  • Full control (Nintex Workflow icon is displayed)

Minimum permissions to start a workflow

Site workflows (On Premises)Site workflows (Office 365)

Minimum permissions on the SharePoint site:

  • View Only (shortcut to the site workflows page in the site contents not displayed ; workflows not listed is the site workflows page)
  • Contribute (everything’s displayed)

Minimum permissions on the SharePoint site:

  • Contribute
List workflows (On Premises)List workflows (Office 365)

Minimum permissions on the SharePoint site containing the list:

  • View Only

Minimum permissions on the SharePoint list:

  • Contribute

Minimum permissions on the SharePoint site containing the list:

  • Contribute

Minimum permissions on the SharePoint list:

  • Contribute

Minimum permissions to start a workflow when option "Require manage web rights" is checked (only for On Premises)

Site workflowsList workflows

Minimum permissions on the SharePoint site:

  • View Only (shortcut to the site workflows page in the site contents not displayed ; workflows not listed is the site workflows page)
  • Full Control (everything’s displayed)

Minimum permissions on the SharePoint site containing the list:

  • View Only

Minimum permissions on the SharePoint list:

  • Edit

You can find more information regarding minimum permissions in Office 365 in this blog post :

Minimum Permissions List for Nintex for O365

Tags (1)
7 Comments
Automation Master
Automation Master

This is super useful! Thanks

Automation Master
Automation Master

I'm glad that this blog post can help

fccrous
Nintex Newbie

Thanks Caroline,

Great Summary!

krishnachaluvad
Nintex Newbie

When a list has items with with "Item level" permissions, a user should have at least contribute on the list item to start the workflow on that item...right?

Automation Master
Automation Master

Exactly

allan
Nintex Newbie

Could the article be updated with more details ? It is not true that we need the Contribute permissions level to start a workflow, what we need is this or that permission itself. I have been able to start workflow with a custom permissions level, so the issue is not the permission levels, but the permissions themselves (Add Items, View Items, Browse Directories, etc.)
Thanks

robeadie
Nintex Newbie

Hi,

What are the permissions required at the site colllection level?

Thanks,

Rob