Minimum permissions to publish or start a workflow

  • 6 March 2017
  • 7 replies
  • 275 views

Userlevel 5
Badge +9
  • Scholar
  • 399 replies

As it has been asked and instead of sharing the slides of my session "Managing permissions when a workflow is executing" from Nintex InspireX 2017, I think that it's more useful to create a blog post wink.png

 

Minimum permissions to design a workflow (save and publish)

Site workflows (On Premises) Site workflows (Office 365)

Minimum permissions on the SharePoint site:

  • Design (Workflow Gallery not accessible ; shortcut to create a site workflow not displayed)
  • Full Control (Workflow Gallery accessible ; shortcut to create a site workflow displayed)

Minimum permissions on the SharePoint site:

  • Design
List workflows (On Premises) List workflows (Office 365)

Minimum permissions on the SharePoint site containing the list:

  • Design

Minimum permissions on the SharePoint list:

  • Edit

Minimum permissions on the SharePoint site containing the list:

  • Design

Minimum permissions on the SharePoint list:

  • Design (Nintex Workflow icon is not displayed)
  • Full control (Nintex Workflow icon is displayed)

 

 

Minimum permissions to start a workflow

Site workflows (On Premises) Site workflows (Office 365)

Minimum permissions on the SharePoint site:

  • View Only (shortcut to the site workflows page in the site contents not displayed ; workflows not listed is the site workflows page)
  • Contribute (everything’s displayed)

Minimum permissions on the SharePoint site:

  • Contribute
List workflows (On Premises) List workflows (Office 365)

Minimum permissions on the SharePoint site containing the list:

  • View Only

Minimum permissions on the SharePoint list:

  • Contribute

Minimum permissions on the SharePoint site containing the list:

  • Contribute

Minimum permissions on the SharePoint list:

  • Contribute

 

 

Minimum permissions to start a workflow when option "Require manage web rights" is checked (only for On Premises)

Site workflows List workflows

Minimum permissions on the SharePoint site:

  • View Only (shortcut to the site workflows page in the site contents not displayed ; workflows not listed is the site workflows page)
  • Full Control (everything’s displayed)

Minimum permissions on the SharePoint site containing the list:

  • View Only

Minimum permissions on the SharePoint list:

  • Edit

 

 

 

You can find more information regarding minimum permissions in Office 365 in this blog post :

Minimum Permissions List for Nintex for O365


7 replies

Userlevel 6
Badge +15

This is super useful! Thanks

Userlevel 5
Badge +9

I'm glad that this blog post can help

Badge +7

Thanks Caroline,

Great Summary!

Userlevel 3
Badge +12

When a list has items with with "Item level" permissions, a user should have at least contribute on the list item to start the workflow on that item...right?

Userlevel 5
Badge +9

Exactly

Userlevel 4
Badge +9

Could the article be updated with more details ? It is not true that we need the Contribute permissions level to start a workflow, what we need is this or that permission itself. I have been able to start workflow with a custom permissions level, so the issue is not the permission levels, but the permissions themselves (Add Items, View Items, Browse Directories, etc.)
Thanks

Badge +2

Hi,


What are the permissions required at the site colllection level?


Thanks,


Rob

Reply