SharePoint Limits Related To Nintex Workflow


What are the SharePoint limits that are related to Nintex Workflow for SharePoint?



Nintex Workflow has no hard limits for database sizes, numbers of records, or numbers of workflows, sites, lists, libraries, or items.


Content database limits

This section lists relevant SharePoint guidelines for content databases.


Maximum value

Limit type


Content database size (general usage scenarios)

200 GB per content database


We strongly recommend limiting the size of content databases to 200 GB, except when the circumstances in the following rows in this table apply.

If you are using Remote BLOB Storage (RBS), the total volume of remote BLOB storage and metadata in the content database must not exceed this limit.

Content database items

60 million items including documents and list items


The largest number of items per content database that has been tested on SharePoint Server 2010 is 60 million items, including documents and list items. If you plan to store more than 60 million items in SharePoint Server 2010, you must deploy multiple content databases.

Site collections per content database

2,000 recommended

5,000 maximum


We strongly recommended limiting the number of site collections in a content database to 2,000. However, up to 5,000 site collections in a database are supported.

These limits relate to speed of upgrade. The larger the number of site collections in a database, the slower the upgrade.

The limit on the number of site collections in a database is subordinate to the limit on the size of a content database that has more than one site collection (200 GB). Therefore, as the number of site collections in a database increases, the average size of the site collections it contains must decrease.

Exceeding the 2,000 site collection limit puts you at risk of longer downtimes during upgrades. If you plan to exceed 2,000 site collections, we recommend that you have a clear upgrade strategy, and obtain additional hardware to speed up upgrades and software updates that affect databases.

To set the warning level for the number of sites in a content database, use the Windows PowerShell cmdlet Set-SPContentDatabase with the -WarningSiteCount parameter. For more information, see Set-SPContentDatabase.

Site collection limits

This section lists relevant SharePoint guidelines for site collections.


Maximum value

Limit type


Web site

250,000 per site collection


The maximum recommended number of sites and subsites is 250,000 sites.

You can create a very large total number of Web sites by nesting subsites. For example, in a shallow hierarchy with 100 sites, each with 1,000 subsites, you would have a total of 100,000 Web sites. Or a deep hierarchy with 100 sites, each with 10 subsite levels would also contain a total of 100,000 Web sites.

Site collection size

Maximum size of the content database


A site collection can be as large as the content database size limit for the applicable usage scenario.

In general, we strongly recommend limiting the size of site collections to 100 GB for the following reasons:

  • Certain site collection actions, such as site collection backup/restore or the Windows PowerShell cmdlet Move-SPSite, cause large Microsoft SQL Server operations which can affect performance or fail if other site collections are active in the same database. For more information, see Move-SPSite.
  • SharePoint site collection backup and restore is only supported for a maximum site collection size of 100 GB. For larger site collections, the entire content database must be backed up. If multiple site collections larger than 100 GB are contained in a single content database, backup and restore operations can take a long time and are at risk of failure.

List and library limits

This section lists relevant SharePoint guidelines for lists and libraries. For more information, see Designing large lists and maximizing list performance (SharePoint Server 2010) .


Maximum value

Limit type


File size

2 GB


The default maximum file size is 50 MB. This can be increased up to 2 GB, however a large volume of very large files can affect farm performance.

List view threshold



Specifies the maximum number of list or library items that a database operation, such as a query, can process at the same time outside the daily time window set by the administrator during which queries are unrestricted.


2,000 per site view


The interface for enumerating subsites of a given Web site does not perform well as the number of subsites surpasses 2,000. Similarly, the All Site Content page and the Tree View Control performance will decrease significantly as the number of subsites grows.

Workflow limits

This section lists relevant SharePoint guidelines for workflow.


Maximum value

Limit type


Workflow postpone threshold



15 is the maximum number of workflows allowed to be executing against a content database at the same time, excluding instances that are running in the timer service. When this threshold is reached, new requests to activate workflows will be queued to be run by the workflow timer service later. As non-timer execution is completed, new requests will count against this threshold. This is limit can be configured by using the Set-SPFarmConfig Windows PowerShell cmdlet. For more information, see Set-SPFarmConfig.

Note: This limit does not refer to the total number of workflow instances that can be in progress. Instead, it is the number of instances that are being processed. Increasing this limit increases the throughput of starting and completing workflow tasks but also increases load against the content database and system resources.

Workflow timer batch size



The number of events that each run of the workflow timer job will pick up and deliver to workflows. It is configurable by using Windows PowerShell. To allow for additional events, you can run additional instances of the Microsoft SharePoint Foundation Workflow Timer Service.


Related Links

For the complete set of Microsoft SharePoint limits, including descriptions of limit types, see the following Microsoft articles.

Software boundaries and limits for SharePoint 2016

Software boundaries and limits for SharePoint 2013


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